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HMS Exchange Clerkship Program


Online Application 
Required Documentation 

In order to apply to the HMS Exchange Clerkship Program, all applicants must complete an online application and submit all required documentation to the Office of the Registrar.

Eligibility Requirements

Once you have determined that you are eligible to apply to the Exchange Clerkship Program, the first step in the process is to complete the online application form. Through the online application you will be able to select up to (3) rotation month blocks and specify up to (15) course selections.

**NOTE** Due to the implementation of a new curriculum at Harvard Medical School, opportunities for international medical students will be very limited for the period of October 2016 - March 2017.

Click here for online application

IMPORTANT: Carefully consider before submitting your online requests as you will not be able to make online changes to either the month or courses selected once you have submitted.

Students must submit all required documentation. Applications will not be processed unless all the required documentation is submitted by the application deadline. Incomplete applications will not be processed and application fees will not be refunded.

All materials should be compiled in one packet and mailed to the Office of the Registrar. HMS does not accept faxed or emailed copies of application materials.

A completed application includes:

  1. HMS Checklist
  2. HMS Verification form – can be completed by either your Dean's Office or Registrar's Office, NOT by student.
  3. Official Letter of Support – Request a letter of support from your medical school indicating the month and year of your anticipated graduation, that you are approved to participate in an elective at HMS, and that you will have completed satisfactorily the core clinical clerkship requirements of the home school - your letter of support should specify core clinical requirements you will have completed. Letters should be original and printed on your school letterhead. HMS does not accept photocopies.
  4. Official Transcripts – transcripts should be original and printed on either official transcript paper or school letterhead. HMS does not accept unofficial copies, web printouts (even with school stamp), or photocopies. The transcript should include all the courses/clerkships taken in medical school, including transferred courses, and the grades awarded. International transcripts are required to be translated into English.
  5. HMS Immunization form – please see our instructions for immunization compliance for details.
  6. Lab Reports – photocopy of lab results confirming immunization compliance. These should be printed results from a recognized pathology lab or hospital. HMS does not accept handwritten confirmation.
  7. Personal health coverage – this can be noted in the letter of support if provided by your medical school. Photocopy of insurance card is also acceptable. You may provide this documentation once you are placed in a clerkship.
  8. Professional liability and malpractice coverage from your home school. This can be indicated in the letter of support or a photocopy of the policy summary with dates of coverage. If professional liability and malpractice coverage is not provided by your school, you will be required to purchase a policy on your own. Malpractice insurance is required for ALL students applying through the Exclerk program. You may provide this documentation once you are placed in a clerkship. HMS requires a policy with a minimum coverage of $1 million per incident and $3 million aggregate.
  9. CORI Form – Massachusetts law requires a CORI check by performed on any individual in a health care facility who has contact with patients or who has access to confidential patient records. Please complete and sign the form and HMS will submit for background check.
  10. Medical English proficiency – All international students, regardless of language of instruction, must call HMS for a telephone interview. In addition, all international students whose language of instruction in not English must provide a TOEFL score. Students whose English language skills are not proficient during the interview may be required to submit a TOEFL score. HMS requires a minimum TOEFL score of 100.
  11. Application Fee – payment of $115.00USD for each month selected. The application fee is a non-refundable processing fee required for each month you wish to be considered. Please make check payable to Harvard University. The application fee may be paid by the following two options ONLY:
    • U.S. check in U.S. dollars drawn on a bank on U.S. soil (if you do not have a U.S. account, a family member or friend living in the U.S. can issue the check on your behalf. Please send your documentation to the person providing the payment, have them attach the check, and send everything together in one packet).
    • American Express Traveler’s Checks which must be signed before submitting.
    HMS does not accept wire transfers, note checks, bank drafts or credit cards payments for the application fee. DO NOT send cash in the mail. The online application calculates total fees due.

Exchange Clerkship Program Application

Online applications and supporting documentation cannot be submitted any earlier than SIX MONTHS.

Once you have compiled your application in one packet, please submit all materials to:

Exchange Clerk Program
Harvard Medical School
25 Shattuck Street
Gordon Hall 213
Boston, MA 02115

TIP: HMS suggests that you send your application packet using a trusted tracking service.

Copyright 2018 by the President and Fellows of Harvard College